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Hallways4 > Support > Students Module > Adding New Students

 

  Adding New Students

 

 

 

Once youíve selected a student name, the studentís information is displayed. You may now access any portion of the studentís counseling record.

The information displayed in the primary section of the window is input from the Student Intake window. The studentís ID number is to the right of the studentís name, and the number of appointments attended by the student in the blue box to the right of the ID number.

The Student Intake contains the following information:

Student Name: First and last name of the student

ID: Studentís unique Local ID in numeric form. Student ID MUST be greater than 3. Do not use zero as a student ID number.

Address: Student's address, city, state, and ZIP.

Parent/Guardian Name: enter the name of the student's primary parent/guardian.

Primary Telephone Number: (xxx) xxx-xxxx format

Birthdate: mm/dd/yy format

Age: Hallways will automatically calculate the student's age after the birth date is entered. Each time the student's record is accessed, Hallways will check to see if the student has had a birthday and, if so, update the student's age.

Grade: select from the list; the student grade is stored in PEIMS format.

Gender: select from the list.

Ethnicity: select from the list; Hallways refers to PEIMS for the ethnicity list.

Services

Requested by: Indicate who requested the student receive counseling services: student, parent, teacher, ARD, or other. You can also type in this box instead of selecting from the list.

Reason for Services: Indicate the primary reason the student is receiving services. The default list contains: academic, behavioral, personal, social, or career planning.

Date First Seen: Indicate the date the student first attended counseling. The default value is the current date.

Level of Needs: On a scale of 1 to 10, with 10 being the most severe, assess the studentís level of needs.

Student Intake Record Report

The Student Intake Record report contains a summary of the student information gathered at intake. It contains PEIMS information automatically.

 

Once you have completed the Student Intake information, click ďDoneĒ to return to the main Students Records window.